Privacy Policy

  1. Data Controller

  Cartpath Solutions
 

  Registered Address: 8 Cyclamen Close, Branston, Burton on Trent, Staffs, DE143FJ

  Company Registration Number:TBC

  Designated Data Contact / Privacy Officer: Richard Hannah - Business Owner

  Contact Email: info@cartpathsolutions.co.uk

  Contact Phone: 07882013946

  Cartpath Solutions is the Data Controller responsible for determining how and why your personal data is collected and processed under the UK   General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

  2. Collected Personal Data

  Identity & Contact Details: Full name, business job title, organisation/company name, contact telephone number, business postal/site    address, and email address.

  Enquiry & Survey Project Data: Property/site addresses, land boundaries, access contact details, architectural or engineering project  briefs, quote requests, and correspondence notes.

  Site & Operational Records: Visitor sign-in records for survey sites, operational health and safety acknowledgements, and any contact  information required for site liaison (e.g., site managers, groundkeepers, landowners).

  Financial & Billing Data: Invoicing address, VAT number, purchase order numbers, bank details for payment processing, and  transaction history (payment card details are processed via secure third-party payment gateways and are never held directly).

  Technical & Website Usage Data: IP address, browser type, device identifiers, operating system, pages viewed, time spent on pages,  and referral URLs collected automatically via standard server logs and cookies.

  3. Purpose of Collecting Data (with UK GDPR Lawful Basis)

  Responding to Inquiries & Quotations: To review project scopes, communicate feasibility, and prepare formal commercial proposals  and pricing estimates.

  (Lawful Basis: Legitimate Interests / Steps prior to entering a contract)

  Contractual Execution & Survey Delivery: To liaise regarding access, mobilize surveying crews, deliver CAD/digital survey deliverables,  and issue milestone reports.

  (Lawful Basis: Performance of a Contract)

  Billing, Accounting & Statutory Compliance: To invoice services, record transactions, process payments, and fulfill statutory tax and  legal obligations under UK law.

  (Lawful Basis: Legal Obligation / Performance of a Contract)

  Site Safety & Operational Compliance: To maintain records of authorized personnel on-site, coordinate access permissions, and fulfill  statutory construction/site health and safety duties.

  (Lawful Basis: Legal Obligation / Legitimate Interests)

  Website Optimization & Security: To protect the website from fraudulent or malicious activity, diagnose server issues, and evaluate  user navigation to enhance website functionality.

  (Lawful Basis: Legitimate Interests)

  Direct Commercial Communications: To send occasional service updates, operational notices, or follow-ups regarding ongoing or  future surveying requirements (with an option to opt out at any time).

  (Lawful Basis: Legitimate Interests / Consent where applicable)